Ways to Identify Project Scope

May 28, 2010 by  Filed under: Management 

Whenever you implement a good project, you want to be sure the focus and the project scope are right on target. When everyone is on the same page you ensure success and smooth project implementation. Here are some suggestions on how you might narrow the focus on your project’s scope and identify for all involved exactly what your project will accomplish, and exactly what it will not.

* Make a list. Old fashioned, pen and paper, sit down with your client and discuss what is important and what is not.

* Narrow the details. Be sure that you ask your client detailed, specific questions about what they want. Do not leave anything unturned. If they want three computers switched to new software or 3 divisions of hundreds of computers switched to new software, you need to know upfront what they are expecting.

* Talk about cost, staffing, and other issues. If you have concerns, share them. Get answers.

* Email is not a bad option. If sitting down with your client is not an option, then email them. This way you can agree to something in writing and see tangibly what the other person is thinking. Working things out over email saves time and creates a written agreement all in one step. (Now careful, this is not a legal “in writing” document so if you need notarization or signed/dated copies or something, Email is not for you.)

* Pick up the phone and call them. Do not be afraid of conversation and there are never too many questions.

Following these steps will help you identify the project scope and make sure everyone involved is on the same page.

Author, Blogger, speaker and founder of The Braintrust Consulting Group, Brian M. Rabon, CSM, CSP, MSEE, PMP, has successfully implemented both Extreme Programming and Scrum at multiple companies and experienced firsthand the benefits that Agile Project Management can bring. Brian also consults with businesses large and small in order to align their project management efforts around delivery and providing business value. For more information please visit http://www.yourpmpartner.com to learn the combination to unlocking a true return on your project management investment.

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