Can’t Keep Up? 11 Ways to Simplify Your Growing Business

June 21, 2012 by  Filed under: Management 

For those of you who are dealing with problems that keep arising more than you come up with ideas, create new products or focus on expanding and doing what you love with your company, perhaps it’s time that you simplified your growing business. There are many different ways in which you can do this and all it really takes is research, organization and a business-oriented mind. If you’re a business owner, then you’re probably capable of all that already. So have a look at the few things that you can do to rid yourself of problems and start spending more time on the things that really matter to you.

The first step to take is to update the technology you use on all levels. Begin by saving space and opting for reliability with a server. There is no doubt that a server can offer your business a range of significant benefits, as you will be able to keep all documentation in one place and it will be easy to get everything backed up on a daily basis. Your company can grow as much as you want and there will always be space for new files and documents. Space will not have to be an issue again.

Update your invoice system by taking it online. Handling your bills and invoices can be easy and very fast, as long as you’re willing to use what technology can offer you. Update the software you’re using and generate invoices and payments in just seconds. You can even set up email reminders for overdue payments so that you’re always on top of things.

Make sure that your website includes all the information you’re now giving over the phone. Instead of spending time answering calls and replying to emails discussing the same questions again and again, perhaps you should ensure that your website has all the information that a customer would be looking for. Create a well-informed and straight-forward FAQ section that will answer the most common questions and this will surely save time from your busy schedule.

Try to pay for everything now and not later. Make it your goal to deal with every financial issue that arises immediately. Don’t put it off for later, because then all pending problems will pile up and you’ll be put under great pressure. With your business growing, income as well as bills, taxes and other financial obligations are increasing as well. So stay organized, keep everything under control and rid yourself from stress and late fees.

Schedule one date where you deal with all insurance matters and review all the different policies and regulations with the same agent every time. Having this scheduled for a specific date, as well as having a trusted agent, can save you from a lot of time and pressure. The last thing you want is having to deal with something like this every few months and having to explain your particular situation to a new agent every time. So schedule a once a year meeting, discuss the matter with your agent and arrange everything regarding renewals during this one meeting.

Pay attention to who you hire. You should take a look online and read various articles and e-books written on the matter. Hiring strategically can help you in growing your company but at the same time in getting rid of stress. If you manage to find the right person for each job you have available, then the problems you’ll have to be dealing with are going to be reduced significantly. So put an online application process together and make sure that candidates are asked about the things that you most need in your business. A good application form can make a great difference.

Also, it is highly important that you always stick to the schedule. Create a weekly schedule for you and your employees and ensure that everyone sticks to it. Having specific tasks to carry out each day and not transferring work that is pending on to next days can rid you and your employees of stress.

Make more time to work on things that you enjoy concerning your business by cutting down on the staff meetings. If you have managed to hire the right people and create a solid weekly schedule that has everyone working on the right things, then there is no reason to call for a staff meeting too often. Limit your meetings to once a week.

It is crucial that you partner up with the right companies. Choose your collaborations strategically and hand-pick your partners. Although this might be time-consuming, it will make a great difference in the long run, as it will allow you to develop cross-promotions, advertising campaigns and sponsorships a lot faster and much more effectively. Consider your own customers first, as this is always the first place to look for solid partnerships.

Get rid of the middle man. Many of you are probably spending a lot of time and money negotiating with big retailers and trying to get your products and services out there through other companies. A good way to simplify your business however would be if you went straight to the consumer. It is much cheaper as well as easier to advertise yourself on your website and directly to the people who will most likely be interested.

Last but not least, decide on a specific time of the day and a certain day of the week when you handle all advertising issues. You should know that this is the time to arrange all kinds of promotions and marketing campaigns, but that the rest of the time is to create and grow your business. Make sure you don’t just deal with every marketing opportunity or issue as it arises, because then you’ll become overwhelmed.

These 11 ways to simplify your growing business are definitely a great start. Once you have these tips applied, then you might want to look into other articles and discussions on the matter that will provide you with even more information to assist you grow without losing focus. Expand your company, increase your revenue, but always enjoy the ride.

About the Author

Dr. Doreen McGunagle is CEO of Global Strategic Management Solutions, Inc., leading organizational development consulting firm that helps organizations get to the root causes in performance breakdowns has guided organizations to achieve performance breakthroughs that show up readily in the balance sheet and beyond. Helping business owners create high performance organizations, learn more at www.ExecutiveThinkTankMastermind.com

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